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Program and Activities Coordinator

Posted: 03/24/2024

Position Title: School-Age Program Coordinator
Reports to: Director of Club Services
Salary: Hourly wage based on experience, years of service & education, paid holidays & other benefits
Status: Part-time 12-6:30 Monday-Friday during the school year and 11:30-5:30 during the summer. Some hours
may be flexible with additional or fewer hours as needed. Required hours during the school year at 2-6:30 p.m.
There may be some meetings or events that are held after Club hours.

Position Summary: The Program & Activities Coordinator is responsible for overseeing the planning, development, implementation, and evaluation of programs and activities as part of the five care program areas for youth in grades 2 through 7. This position also provides leadership and supervision to assigned program staff and volunteers who work with the Club’s homework programs, enrichment activities, and mentoring programs.

Key Roles & Responsibilities
Prepare Youth for Success
• Plan and oversee the administration of designated Clubhouse programs and activities that support Youth Development Outcomes
• Contribute to the planning and implementation of the strategic plan by:
   o Establishing Clubhouse program objectives consistent with organizational goals and mission.
   o Initiating new programs with the approval of the direct supervisor and leadership team.
   o Recommending the development of service area programs.
   o Utilizing BGCA and evidence-based programming.
• Ensure children are encouraged to participate in a variety of program areas/activities and receive instruction and
constructive feedback to develop skills in program area(s).
• Demonstrate leadership to ensure the conduct, safety, and development of members. 

Program Development and Implementation
• Ensure staff understand and effectively communicate the standards of the program.
• Ensure the evaluation of Club programs continually and ensure programs/activities respond to member needs and cultural diversity.
• Plan, develop, implement, and evaluate programs and activities using Club processes.
• Allocate and monitor work assigned to program staff and volunteers, providing ongoing feedback and regular
evaluations. Identify and support training and development opportunities for assigned staff and volunteers.
• Provide proper record keeping and reporting including activities and events conducted, breakdowns of daily
participation figures, notable achievements, and any problems/issues.
• Help to ensure staff’s performance is productive and effective.

Health and Safety
• Ensure a healthy, safe, clean, and organized environment in all program areas

Program & Activities Coordinator
Additional responsibilities:
• May oversee special programs and/or events (i.e. PBIS, Summer Camp, Awards Programs), and/or participate in the implementation of other Club activities as necessary.
• Consult with parents concerning member and Clubhouse issues.
• Submit accurate written reports for BGC of other grant requirements.
• Attending all staff meetings, prepared with items needed for discussion or reporting.
• Assist in or handling special assignments or duties as assigned.

Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain, or interpret guidelines/instructions; instruct, and advise/counsel.
External: Maintain contact as needed with external community groups, schools, member's parents and other to assist in resolving problems.

Skills/knowledge preferred:
• Four-year degree in a related field from an accredited college or university, or equivalent experience.
• Proven ability to motivate youth and manage behavior problems.
• Planning learning, and supervising activities based on the developmental needs of young people.
• Proven history with classroom management, youth team management, or management of youth in a group setting in grades 2 - 7.
• Proven effective verbal and written communication skills.
• Proven ability to recruit, train, supervise, and motivate staff and volunteers.
• Demonstrated organizational, staff, and project management abilities.
• Mandatory CPR, First Aid Certifications, Child Abuse Prevention & Recognition training, Mandatory Reporting Training.

Physical requirements/work environment:
High energy level, comfortable performing multi-faceted projects; good interpersonal abilities; ability to interact effectively with co-workers of all levels as well as with representation of other organizations and institutions. Ability to get along with diverse personalities; tact, maturity, and flexibility; physical requirements include sight, hearing, sitting, standing, stooping, running, and lifting a minimum of 30 pounds. Must be able to function under fast-paced and noisy conditions. Noise levels in the work environment will fluctuate from moderate to high.

The work environment characteristics described here are representative of those an employee encounters while performing the essential function of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: duties are performed throughout the Clubhouse at the BGC of Sparta.

Important to us:
The BGC of Sparta is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

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